ASCEN – The Modern Back-Office Partner for Staffing Agencies

Meet ASCEN, a proud sponsor of the Elite Recruiter Podcast and a transformative force in the staffing industry. ASCEN is a modern, all-in-one Employer of Record (EOR) and payroll platform built exclusively for staffing firms, designed to help agencies grow by making back-office operations effortless. In the fast-paced world of recruitment, ASCEN enables your team to focus on what you do best – building relationships and placing top talent – while they take care of the rest. This comprehensive solution provides everything from compliant onboarding and payroll to insurance, benefits, timesheet management, and invoicing, all in one system. By stepping in as the legal employer for your contingent workforce and handling critical tasks like multi-state compliance, payroll, and benefits administration in a pay-as-you-go model, ASCEN frees you to scale your business effortlessly.

Comprehensive, Tailored Solutions for Staffing

What truly sets ASCEN apart is its singular focus on the needs of staffing and recruitment businesses. It’s not just another payroll provider – it was built by staffing experts for staffing experts, offering functionality that generic HR or payroll services can’t match. From applicant onboarding and digital document signing to timekeeping, billing, and performance reporting, all key processes are seamlessly integrated into one intuitive platform. And because the platform is fully white-labeled, your brand remains front and center while ASCEN works behind the scenes. ASCEN’s technology also connects with your existing tools (from ATS platforms to accounting software) and provides an open API for custom integrations – underscoring its truly modern, tech-forward approach. It even offers optional embedded payroll funding to eliminate cash-flow bottlenecks, ensuring your contractors are paid on time without straining your capital. In short, ASCEN’s end-to-end solution has every aspect of back-office management covered, tailored specifically to the contingent workforce dynamics of the staffing industry.

Trusted Partner Driving Growth and Compliance

Behind ASCEN’s innovative solution is a team that genuinely understands the staffing world. The company was founded by industry insiders who experienced first-hand how traditional back-office services – from managing nationwide compliance to funding weekly payroll – were holding agencies back, and they set out to build a better way. Backed by Y Combinator, Silicon Valley’s top startup accelerator, ASCEN engineered an all-in-one platform to solve the full spectrum of back-office challenges – payroll, billing, funding, compliance, and more. The results speak for themselves: clients entrust ASCEN with their back-office operations and see remarkable outcomes. For example, one staffing firm was able to triple its business in just 18 months after switching to ASCEN’s platform– a testament to the power of having the right partner. When you work with ASCEN, you gain not only cutting-edge software but a reliable ally dedicated to your success. Every facet of workforce administration is handled with precision – from ensuring workers are correctly classified and compliant in all 50 states to issuing timely paychecks – giving you true peace of mind.

ASCEN invites you to discover how a trusted, innovative back-office partner can elevate your recruiting business. With ASCEN taking care of the complexities, you can focus on what matters most: growing your network, nurturing client relationships, and placing top talent, confident that the operational details are in expert hands.

This episode is sponsored by The Agency Blueprint – the go-to coaching program for recruiters who want to scale without the chaos.

If you’re making placements but your revenue is inconsistent, your client pipeline is unpredictable, or you’re still in the delivery trenches every day – this is how you fix that.

You’ll get the exact blueprint used by top recruitment agencies to consistently land clients, improve delivery, and scale with automation, AI and a remote team. 

James Blackwell, the founder of The Agency Blueprint, built a 7-figure recruitment agency in the UK and now mentors recruiters and agency owners around the world. His team works closely with a select group of driven individuals ready to scale.

👉 Head to www.theagencyblueprint.com  to book your free Recruiter Strategy Call and find out if it’s the right fit for you.

Again – that’s theagencyblueprint.com.

This episode is brought to you by Remote Assistants – the go-to partner for recruiters who are done wasting time on operations, sourcing, or marketing.

Their Remote Assistants are pre-vetted and fully trained for an entire 4 months. We’re talking sourcing, candidate follow-up, backend automation, marketing support – all the things that pull you away from actually growing your business.

So if you’re serious about scaling your agency, and want to buy back your time with real, plug-and-play talent – go to www.remoteassistants.ai and get matched in under 48 hours.

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Free Trials for Inbox Agent & Notetaker – Starting July 30th

We’re excited to announce that from July 30th, you can get full access to our Inbox Agent and Notetaker modules — completely free for a limited time. These tools are designed to make your recruiting, sales, and client communication faster, smarter, and more effective.  Free Trial now: https://sourcewhale.com/free-trial/ 

Why These Tools Matter

In today’s fast-paced business environment, every minute counts. Recruiters, sales professionals, and entrepreneurs spend hours each week writing emails, following up, and trying to remember every detail from client calls. Miss one follow-up or key detail, and you risk losing opportunities.

That’s where Inbox Agent and Notetaker come in — two AI-powered solutions that work together to streamline your communication and follow-up so you can focus on what you do best.

Notetaker – Never Miss a Detail Again

Notetaker is your AI-powered meeting assistant.

• Joins your calls automatically – You don’t have to remember to hit record or take notes.

• Transcribes every word – Accurate, real-time transcription of your conversation.

• Creates smart summaries – AI-powered summaries highlight the most important points.

• Integrates with your CRM – Notes and summaries are automatically logged for easy access later.

Perfect for:

• Recruiters who need to remember every detail from candidate and client calls.

• Sales professionals who want instant call notes without the manual work.

• Team leaders who want a reliable record of discussions and decisions.

Inbox Agent – Your AI-Powered Email Assistant

Inbox Agent helps you work smarter inside your inbox — whether you use Gmail or Outlook.

• Drafts responses in your tone of voice – Your personal communication style, scaled.

• Automates personalized follow-ups – Never forget to circle back with a lead or client.

• Gives real-time outreach feedback – Improve your messaging before you hit send.

• Works seamlessly with your workflow – No extra platforms or complicated setups.

Perfect for:

• Professionals managing high volumes of outreach.

• Recruiters balancing client and candidate communication.

• Entrepreneurs who want to maintain a personal touch without spending all day in email.

Why Use Both Together?

When you pair Notetaker with Inbox Agent, you get a complete communication powerhouse:

• Capture every conversation with Notetaker.

• Turn those insights into targeted, timely follow-ups with Inbox Agent.

• Keep everything organized in your CRM automatically.

The result? Fewer missed opportunities, faster deal cycles, and more time to focus on high-value work.

Start Your Free Trial Today

From July 30th, you can try both Inbox Agent and Notetaker for free — no commitment required.

• Explore all features.

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• Experience firsthand how much time they can save you.

Get started now: sourcewhale.com/free-trial

About SourceWhale

SourceWhale helps professionals streamline outreach, communication, and follow-up with cutting-edge AI tools built for recruiting and sales. From sourcing candidates to closing deals, our solutions are designed to save you time and help you win more business.

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It’s powered by their proven 3X System, used across every market to help founders build authority and attract clients instead of chasing them.

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